granola-cost-tuning

# Granola Cost Tuning ## Overview Optimize Granola costs by selecting the right plan and maximizing usage efficiency. ## Plan Comparison ### Current Pricing (as of 2025) | Plan | Price | Best For | |------|-------|----------| | Free | $0/month | Trying Granola, < 10 meetings/month | | Pro | $10/month | Individual professionals | | Business | $25/user/month | Teams with admin needs | | Enterprise | Custom | Large organizations | ### Feature Comparison | Feature | Free | Pro | Business | |---------|------|-----|----------| | Meetings/month | 10 | Unlimited | Unlimited | | Duration limit | 60 min | 4 hours | 8 hours | | Storage | 5 GB | 50 GB | 200 GB | | Integrations | 2 | All | All + SSO | | Templates | Basic | Custom | Team library | | Support | Community | Email | Priority | ## Cost-Benefit Analysis ### ROI Calculator ```markdown ## Calculate Your ROI Time Saved per Meeting: - Manual note-taking: 15-30 min/meeting - With Granola: 0-5 min/meeting - Time saved: ~20 min/meeting Monthly Calculation: Meetings per month: [20] Time saved: 20 * 20 min = 400 min = 6.7 hours Hourly rate: [$50] Value of time saved: 6.7 * $50 = $333 Cost of Granola Pro: $10/month ROI: ($333 - $10) / $10 = 3,230% Break-even: 0.6 meetings/month ``` ### Team ROI ```markdown ## Team Calculation Team Size: 10 people Avg meetings/person: 20/month Time saved/meeting: 20 min Total time saved: 10 * 20 * 20 = 4,000 min = 66.7 hours Blended hourly rate: $75 Value: 66.7 * $75 = $5,000/month Business plan cost: 10 * $25 = $250/month ROI: ($5,000 - $250) / $250 = 1,900% ``` ## Optimization Strategies ### Strategy 1: Right-Size Your Plan ```markdown ## Plan Selection Matrix < 10 meetings/month: → Stay on Free 10-30 meetings/month (individual): → Pro ($10/month) Team of 2-10: → Business ($25/user) → Consider: 2 Pro accounts if no admin needs Team of 10+: → Business or Enterprise → Contact sales for volume discount ``` ### Strategy 2: Optimize Meeting Recording ```markdown ## Selective Recording Record: ✓ Client meetings ✓ Sprint planning ✓ Design reviews ✓ Important 1:1s Skip Recording: ✗ Quick syncs (< 5 min) ✗ Social calls ✗ Redundant status updates ✗ Meetings with existing notes ``` ### Strategy 3: Storage Management ```markdown ## Reduce Storage Costs Monthly Tasks: 1. Export old notes to external storage 2. Delete meetings > 6 months old 3. Remove draft/test recordings 4. Archive completed project notes Storage Budget: - Keep last 3 months in Granola - Export to Notion/Google Drive for archive - Delete after successful export ``` ### Strategy 4: Integration Efficiency ```markdown ## Minimize Zapier Costs Free Tier (100 tasks/month): - Use for critical automations only - Batch notifications (digest vs real-time) Optimize Zaps: - Combine related actions - Use filters early in Zap - Avoid unnecessary steps ``` ## Annual vs Monthly Billing ### Savings Calculation ``` Monthly Billing: Pro: $10/month × 12 = $120/year Business: $25/user × 12 = $300/user/year Annual Billing (if offered, typically 15-20% discount): Pro: ~$96/year (save $24) Business: ~$255/user/year (save $45) Team of 10: Monthly: $3,000/year Annual: $2,550/year Savings: $450/year ``` ## Usage Monitoring ### Track Your Usage ```markdown ## Monthly Usage Review Check in Settings > Account: - [ ] Meetings recorded this month - [ ] Storage used - [ ] Integration usage - [ ] Team member activity (Business) Questions to Ask: 1. Are we using all our seats? 2. Is storage adequate? 3. Are all integrations needed? 4. Could we downgrade any users? ``` ### Identify Waste ```markdown ## Cost Waste Indicators Red Flags: - Unused seats (no activity > 30 days) - Storage near limit but old notes not archived - Premium features not being used - Duplicate accounts Actions: - Reassign inactive seats - Export and delete old data - Downgrade unused accounts - Consolidate teams ``` ## Negotiation Tips ### Enterprise Negotiation ```markdown ## Getting Better Pricing Leverage Points: 1. Commit to annual billing 2. Volume discount for 50+ seats 3. Multi-year agreements 4. Bundle with other products 5. Reference competitor pricing Typical Discounts: - 10-15%: Annual commitment - 15-25%: 50+ seats - 20-30%: Multi-year + volume ``` ### Startup Discounts ```markdown ## Startup Programs Check for: - Startup program discounts - Non-profit pricing - Educational discounts - Partner program benefits ``` ## Cost Comparison ### vs Competitors | Service | Price | Notes | |---------|-------|-------| | Granola | $10-25/user | No bot, best privacy | | Otter.ai | $8.33-20/user | Bot joins meeting | | Fireflies | $10-19/user | Bot joins meeting | | Fathom | Free-$24/user | Free tier generous | ### Hidden Costs to Consider ```markdown ## Total Cost of Ownership Direct Costs: + Subscription: $X/month + Zapier integration: $Y/month Indirect Costs: + Admin time: Z hours/month + Training time: One-time Savings: - Time saved: $A/month - Improved follow-up: $B/month - Better documentation: Hard to quantify ``` ## Resources - [Granola Pricing](https://granola.ai/pricing) - [Plan Comparison](https://granola.ai/compare) - [Enterprise Contact](https://granola.ai/enterprise) ## Next Steps Proceed to `granola-reference-architecture` for enterprise deployment patterns.